When it comes to facility inspection reports, they are not created equal. There are big…
Fire safety contractors or those looking to reduce inspection document storage needs can look to digital inspection systems like BirdDog Inspection Software. Once inspections have been completed, they must be saved for years. As a result, the documentation and document storage requirements can become extensive and overwhelming – and take up a lot of physical space in offices or warehouses.
Highlights of Document Retention Requirements for Inspection Document
The requirements for the length of time inspection documents must be saved vary – but there are some general NFPA requirements that provide a good place to start. Per NFPA guidelines, facilities must maintain fire system inspection, testing & maintenance records until the next test and for one year beyond that timeframe. For example, if you’re storing data on an inspection that needs to be done every 3 years, the inspection documents would have to be saved for at least 4 years. If you’re still using paper inspection forms, this can add up to a lot of storage space needed just to keep inspection records for the required years.
BirdDog Stores Inspection Data for Up to 10 Years and Beyond
The BirdDog Inspection & Data Collection System is unique in that the software stores inspection records for up to 10 years, or longer, if a customer requires a longer timeframe.
There are 3 key reasons why this is important:
- NFPA Code Compliance: BirdDog’s capabilities in storing inspection records help fire life safety contractors, facility managers, and property owners comply with NFPA code requirements.
- Varying State-by-State Requirements: In addition to NFPA code compliance, the requirements for how long inspection records must be kept can vary from state to state. By keeping documents for 10 years (or longer as needed), BirdDog Inspection Software can meet inspection report storage requirements in U.S. states.
- Litigation: If you get sued based on a failure of a component or system that was inspected, the legal system doesn’t care about NFPA mandates. Litigation would be based on the length of time during which a lawsuit could be filed, i.e., a statute of limitations. By storing inspection records digitally for 10 years or longer, the BirdDog Inspection System helps protect fire life safety contractors – and provides key documentation that would be needed to defend your company in a court of law.
Benefits of BirdDog’s Inspection Record Digital Storage Capabilities
There are many benefits related to the BirdDog Inspection Systems’ ability to maintain and store inspection documents for long periods of time:
- Benefit 1: Complies with NFPA requirements.
- Benefit 2: Complies with state regulations for the storage and maintenance of inspection documents.
- Benefit 3: Provides documentation that would be needed in the event of a lawsuit against the fire life safety contractor, the building management, or the property owner.
- Benefit 4: Helps reduce inspection document storage space needed to store inspection records, both saving money and/or opening up office space for other uses.
“We at Asurio recognize that data storage is part of our job to protect our customers on many levels,” noted Asurio President Top Myers. “BirdDog helps contractors, property managers, and property owners comply with NFPA and state code requirements, maintain documentation to protect them in litigation, and save money on office and warehouse space.”
Want to learn more about BirdDog’s ability to reduce inspection document storage space needs? Get in touch to schedule a DEMO.